Internal Document Management

It’s a business imperative for organisations to effectively manage their documentation for internal policies and processes. When internal documentation is managed effectively, it ensures consistency and standardisation and consequently improves efficiency and productivity.

The NSF TraQtion® internal document management module is designed for organisations to take control of their documents, processes and policies eliminating complexity so they can be nimbler and act faster.

Ever-growing volumes of data, increasingly complex workflows, multisite organisations, remote workers and expanding supply chains can make it tough for organisations to stay on top of documentation. The internal documentation management module in NSF TraQtion® gives visibility on the documents used in your organisation and delivers confidence and consistency. Here’s how:

• Documents can be allocated to user-defined categories where they can be approved internally with version control and document expiry dates. This provides consistency and visibility to the documentation ecosystem and allows the structure to be configured, so it reflects your organisation.
• Once approved, documents can swiftly be shared with suppliers and sites, with full tracking of which documents were issued and when. This creates an audit trail so you can track issuance and identify which document and version has been issued to who.
• Upon receipt, documents can be acknowledged and accepted by the receiving supplier or site. This gives assurance when documents are issued and accepted by the recipients, providing visibility and facilitating communication between parties.
• Dashboards are produced that allow you to monitor documents and the progress of issuance and acceptance, giving clarity and visibility so you can act fast and stay on top of things.

This module can help any-sized organisation operating in any sector. Users typically include policy makers or those responsible for document control, as well as managers and team leaders who manage operational areas.

The internal document management module helps your organisation maintain a positive documentation culture. It is a powerful tool that puts you in control of managing documentation effectively, reducing duplication and obsolescence and facilitating communication and collaboration. Ensure standard operating procedures (SOP’s) are standardised, kept up-to-date and rolled out effectively.

This module can also be used in conjunction with other modules in the NSF TraQtion® ecosystem to maximise the benefits of collaboration and shared data.